Privacy Policy

Last updated: January 15, 2025

Privacy Policy

This Privacy Policy describes how SuperML.org (“we”, “our”, or “us”) collects, uses, and protects your information when you visit our website and use our services. This policy complies with the General Data Protection Regulation (GDPR) and other applicable privacy laws.

Data Controller

SuperML.org
Contact: privacy@superml.org
Data Protection Officer: dpo@superml.org

1. Information We Collect

1.1 Personal Data

We may collect the following types of personal data:

• Contact Information: Name, email address when you subscribe to our newsletter or contact us
• Usage Data: Information about how you use our website, including pages visited, time spent, and interaction patterns
• Technical Data: IP address, browser type, device information, and cookies
• Communication Data: Records of your correspondence with us

1.2 Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Essential Cookies: Enable core website functionality (always active)
• Analytics Cookies: Help us understand website usage and improve user experience
• Marketing Cookies: Personalize content and advertisements
• Functionality Cookies: Remember your preferences and settings

You can manage cookie preferences through our cookie consent banner or browser settings.

2. Legal Basis for Processing (GDPR)

We process your personal data based on the following legal grounds:

• Consent: When you voluntarily provide information or accept cookies
• Legitimate Interest: To improve our services and website functionality
• Legal Obligation: To comply with applicable laws and regulations
• Contract Performance: To provide services you’ve requested

3. How We Use Your Information

3.1 Primary Purposes

• Provide and maintain our educational content and services
• Respond to your inquiries and support requests
• Send newsletters and educational content (with your consent)
• Analyze website usage to improve user experience
• Ensure website security and prevent fraud

3.2 Analytics and Improvements

We use analytics tools like Google Analytics to understand:

• Which content is most valuable to our users
• How to improve website navigation and performance
• Trends in learning preferences and engagement

4. Data Sharing and Disclosure

4.1 Third-Party Services

We may share data with trusted third-party service providers:

• Google Analytics: For website analytics (anonymized data)
• Email Service Providers: For newsletter delivery (Mailchimp, ConvertKit)
• Content Delivery Networks: For website performance optimization
• Cloud Storage Providers: For secure data storage and backup

4.2 Legal Requirements

We may disclose your information if required by law or to:

• Protect our rights, property, or safety
• Investigate potential violations of our terms
• Respond to legal processes or government requests

4.3 Business Transfers

In case of merger, acquisition, or sale of assets, your data may be transferred to new owners with the same privacy protections.

5. Your Rights Under GDPR

If you are a resident of the European Union, you have the following rights:

5.1 Right of Access

Request a copy of the personal data we hold about you.

5.2 Right to Rectification

Request correction of inaccurate or incomplete personal data.

5.3 Right to Erasure (“Right to be Forgotten”)

Request deletion of your personal data under certain circumstances.

5.4 Right to Restrict Processing

Request limitation of how we process your data.

5.5 Right to Data Portability

Request your data in a structured, machine-readable format.

5.6 Right to Object

Object to processing of your data for marketing or other purposes.

5.7 Right to Withdraw Consent

Withdraw consent for data processing at any time.

5.8 Right to Lodge a Complaint

File a complaint with your local data protection authority.

To exercise these rights, contact us at: privacy@superml.org

For easy access to your data rights, you can also use our Data Subject Rights Request Form.

6. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy:

• Contact Information: Until you unsubscribe or request deletion
• Usage Data: Up to 26 months for analytics purposes
• Support Communications: Up to 3 years for quality assurance
• Legal Obligations: As required by applicable laws

7. International Data Transfers

We primarily store data within the European Union. When data is transferred outside the EU, we ensure adequate protection through:

• Adequacy Decisions: Transfers to countries with adequate protection levels
• Standard Contractual Clauses: EU-approved contract terms
• Binding Corporate Rules: Internal privacy policies for international companies

8. Data Security

We implement appropriate technical and organizational measures to protect your data:

8.1 Technical Safeguards

• SSL/TLS encryption for data transmission
• Regular security updates and patches
• Access controls and authentication
• Secure backup and recovery procedures

8.2 Organizational Measures

• Staff training on data protection
• Regular security audits and assessments
• Incident response procedures
• Privacy by design principles

9. Children’s Privacy

Our services are not directed to children under 16. We do not knowingly collect personal data from children. If you believe we have collected information from a child, please contact us immediately.

10. Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of significant changes by:

• Posting the updated policy on our website
• Sending email notifications to subscribers
• Displaying prominent notices on our website

11. Contact Information

For questions about this Privacy Policy or to exercise your rights:

Email: privacy@superml.org
Data Protection Officer: dpo@superml.org
Address: [Your Business Address]

EU Representative (if applicable): [EU Representative Details]

12. Cookie Policy Details

12.1 Types of Cookies We Use

12.2 Managing Cookies

You can control cookies through:

• Our cookie consent banner
• Browser settings
• Third-party opt-out tools
• Direct contact with us

13. Special Provisions for Different Regions

13.1 California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act.

13.2 UK Residents

Following Brexit, we comply with UK GDPR and Data Protection Act 2018.

13.3 Other Jurisdictions

We respect privacy laws in all jurisdictions where we operate.

This Privacy Policy demonstrates our commitment to protecting your privacy and complying with international data protection laws. We regularly review and update our practices to ensure the highest standards of data protection.

Interpretation and Definitions

Interpretation

The words with initial capital letters have meanings defined under the following conditions. The definitions shall have the same meaning regardless of whether they appear in singular or plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Company (referred to as either “the Company”, “We”, “Us”, or “Our” in this Agreement) refers to SuperML, Chicago, IL.
• Cookies are small files placed on Your computer, mobile device, or any other device by a website, containing details of Your browsing history on that website among its uses.
• Country refers to: Illinois, United States
• Device means any device that can access the Service such as a computer, cellphone, or digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website.
• Service Provider means any natural or legal person who processes the data on behalf of the Company.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, page visit duration).
• Website refers to SuperML, accessible from https://superml.org
• You means the individual accessing or using the Service, or the company or legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information, including but not limited to:

• Usage Data

Usage Data

Usage Data is collected automatically and may include Your IP address, browser type and version, pages visited, time and date of visit, time spent on pages, unique device identifiers, and other diagnostic data.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track activity and store certain information to improve and analyze Our Service.

Examples include:

• Cookies or Browser Cookies. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, some parts of our Service may not function properly.
• Web Beacons. Used to count users and for related website statistics.

Cookies can be “Persistent” or “Session” Cookies.

For more information about cookies, please visit our Cookies Policy.

Use of Your Personal Data

The Company may use Personal Data to:

• Provide and maintain the Service.
• Manage Your Account and user registration.
• Fulfill contractual obligations.
• Contact You with updates, security notifications, and relevant communications.
• Provide news, special offers, and information about goods, services, and events unless You opt out.
• Manage Your requests.
• Support business transfers and operations.
• For data analysis, usage trend identification, service improvement, and marketing effectiveness evaluation.

Sharing Your Personal Data

We may share Your personal information:

• With Service Providers.
• For business transfers.
• With affiliates under this Privacy Policy.
• With business partners.
• With other users in public areas.
• With Your consent.

Retention of Your Personal Data

We retain Personal Data as necessary for the purposes in this Privacy Policy, including legal obligations, dispute resolution, and policy enforcement.

Transfer of Your Personal Data

Your data may be transferred to and maintained on computers outside Your jurisdiction, where data protection laws may differ. Your submission of data implies consent to this transfer.

Deletion of Your Personal Data

You can request deletion of your personal data by contacting Us at contact@superml.org.

Disclosure of Your Personal Data

We may disclose Personal Data:

• For business transactions.
• To comply with legal obligations.
• To protect and defend Company rights.
• To investigate potential wrongdoing.
• To protect users and the public.
• To protect against legal liability.

Security of Your Personal Data

We use commercially acceptable means to protect Your Personal Data, but no method of transmission or storage is 100% secure.

Children’s Privacy

Our Service does not address individuals under 13, and we do not knowingly collect data from children under 13. If you are a parent aware that your child has provided personal data, contact us to remove it.

Links to Other Websites

Our Service may contain links to external sites. We strongly advise reviewing the privacy policies of these sites as we do not control and assume no responsibility for their content or practices.

Changes to This Privacy Policy

We may update our Privacy Policy periodically. We will notify You of changes by posting the new Privacy Policy here.

You are advised to review this Privacy Policy periodically for updates.

Contact Us

For questions about this Privacy Policy, contact us:

• By email: contact@superml.org